4/15/2023 0 Comments Notarized copy of passport![]() If your passport copy is to be used in China, please read on. Then sign and date this before the notary. "I declare this is a true, exact and unaltered photocopy of xxxxxx" You may also write this statement on the copy of the document. Notary Public, State of _ My commission expires _ (Name of Notary Typed, Stamped or Printed) (description of document), presented to me by the document’s custodian Year), I certify that the preceding or attached document is a true, exact, complete,Īnd unaltered photocopy from the original document of _ TEAR OFF THIS CERTIFICATE AND ATTACH TO THE COPY OF THE On the face of it, please attach a statement with the following lines: However, if your state law does not permit copy of the document to be notarized The notary should certify copy of a document by writing ‘TRUE COPY’Īnd putting his/her signature, seal and stamp preferably on the copy itself. ID, such as your driver license or passport. If there is no room to do so, the notary will attach a jurat notary certificate.How to Obtain a Notarized Copy of Your Documentīring to the notary your original document, a photo copy of it and a valid If there is room on the document and the notary has notarial verbiage stamps, they may notarize directly on the document. The notary will then execute a jurat notarization. Once the customer has written their statement on the photocopy, the notary will place them under oath and the customer will sign their statement. Remember, the custodian, not the Notary, guarantees that the copy is an authentic reproduction of the original.” In essence, a copy certification by document custodian is an affidavit signed and sworn to by the custodian with a jurat as the notarization. The custodian’s signature is then notarized on the written declaration using jurat wording. This procedure allows a person in permanent possession of an original document to sign a written declaration that a copy of it is identical to the original, and take an oath or affirmation before the Notary. “In states where Notaries are prohibited from certifying copies of documents, there is an alternative procedure called a copy certification by document custodian. CA prohibits the notary from certifying that the photocopy is a true and correct reproduction of the original document, but the custodian (owner) of the document may and their statement can be notarized. ![]() It is routine for foreign governments to require Certified or Notarized copies of original documents when processing passport, visa and OCI renewals and applications. When applying for a passport renewal, the original is generally sent back with the renewal application. An example would be your current passport. It is the original document you received from the issuing agency. The notary’s signature and stamp will usually be present on the document as proof of the notarization. Notarized documents are documents where the identity and signature of the signer has been verified and witnessed by a notary at the time of signing. In California, if a customer asks a notary to “Notarize” their birth certificate or any other vital record, the notary should refer them to the county where it is filed so they may apply for a certified copy. Contrary to popular belief, one’s birth certificate is not an original document, it is a certified copy of the information on file at the county. As custodians of the original document, only the agency that issued it can certify the copy of it. The original vital record remains on file with the jurisdictional agency (usually the county). Examples of vital records are birth certificates, marriage certificates, divorce decrees and death certificates. Some other states do allow the notary to do so, which can cause confusion if the requesting agency is located outside California.Ĭertified documents (or certified copies) are often requested for important documents such as vital records. In California, the notary is prohibited from “Certifying” documents with the exception of Power of Attorney documents and their own journal entries. When a copy of a document is requested by a government agency or other entity, it is often specified as Certified, N otarized or Original.
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